Powerful Presentations & Project meetings(Accredited)

This short course equips staff with the skills to effectively plan, organize, and support project meetings and workshops. Participants will learn to schedule project activities, collaborate with technical experts to define tasks, and develop a basic project schedule. Ideal for all staff with matric, English proficiency, and computer literacy.

Course Description:

In today’s fast-paced and project-driven work environments, the ability to communicate effectively, coordinate activities, and manage meetings is essential for every professional—regardless of department or role. The Powerful Presentations & Project Meetings (Accredited) short course equips participants with the critical skills needed to contribute meaningfully to project planning, facilitate effective meetings and workshops, and confidently deliver presentations that drive clarity and action.

This course is built on Unit Standard 120382, which focuses on planning, organizing, and supporting project meetings, as well as developing basic project schedules. It provides a balance of practical tools, communication techniques, and project coordination knowledge, making it a valuable course for both administrative and technical staff involved in projects of any scale.

Learning Outcomes:

By the end of this course, learners will be able to:

• Effectively plan, coordinate, and support project meetings and workshops, ensuring all necessary logistical and content-related elements are addressed.
• Identify, describe, and explain the purpose and process of scheduling project activities, understanding how well-planned timelines contribute to successful project execution.
• Define and collect project activities, using both technical input from subject matter experts and the learner’s own knowledge of their specific work area.
• Create and present a simple but clear project schedule, ensuring all key activities are reflected in a logical, achievable timeline.
• Communicate project information confidently through structured presentations, using visual aids, persuasive language, and professional presentation techniques.

Course Content Includes:

1. Introduction to Project Meetings and Workshops
   • Understanding the purpose and goals of project meetings
   • Planning agendas, setting objectives, and preparing supporting materials
   • Roles and responsibilities during a meeting
   • Managing meeting dynamics and follow-ups
2. Project Activity Identification & Scheduling
   • Gathering project tasks from technical experts
   • Clarifying roles, dependencies, and deliverables
   • Mapping activities using simple scheduling tools (e.g., Gantt charts, task lists)
   • Aligning project activities with timeframes and available resources
3. Basic Principles of Project Scheduling
   • Importance of time management in project environments
   • Scheduling techniques and sequencing of activities
   • Milestones, deadlines, and critical paths
4. Presentation Skills for Project Communication
   • Structuring a professional presentation
   • Tailoring messages to the audience
   • Using PowerPoint or similar tools to enhance delivery
   • Managing presentation anxiety and improving verbal delivery
5. Facilitation Skills for Group Engagement
   • Leading discussions and encouraging participation
   • Handling questions and conflict during meetings
   • Building consensus and ensuring outcomes are documented

Who Should Attend:

This course is designed for all staff, regardless of job function or department, who are expected to participate in or support project-based work. It is especially useful for:

• Project team members and coordinators
• Administrative professionals involved in project documentation
• Supervisors and junior managers
• Any staff member who needs to facilitate meetings or present project-related information

Whether you’re working in operations, HR, finance, technical teams, or support services, this course will enhance your ability to contribute meaningfully to project success and communicate with confidence.

Prerequisites:

• A National Senior Certificate (Matric / Grade 12)
• Proficiency in English (reading, writing, and speaking)
• Basic computer literacy (familiarity with MS Word, Excel, and PowerPoint)

Certification:

Upon successful completion of the course and assessment activities, participants will receive a statement of results aligned with Unit Standard 120382, contributing towards a recognized National Qualifications Framework (NQF) Level 4 qualification.

Benefits to the Organisation:

• Enhanced team communication and collaboration
• More structured and productive project meetings
• Improved planning and scheduling capabilities within teams
• Stronger internal presentation skills
• Increased staff confidence in project environments